Time and Motion Study to Make Real Change

 Introduction

A conventional Taylorist time and motion research distinguishes between planning work and carrying it out. The person performing the thinking can be identified by their suit and fancy watch. Although still widespread, such strategy is not what we're discussing here and is somewhat discredited.

1. Pay close attention to what you're doing.

2. Look for chances to be more effective.

3. Change the way you work to accomplish it.

4. Check to see if it yields the desired outcomes.

5. Repetition is key.

Small changes, big benefits

• Small savings add up rapidly. In addition, we waste a lot of time in our lives doing things that are not really beneficial. For instance, the majority of people spend at least two hours every day on social media.

• Huge amounts of time can be saved by eliminating or performing unnecessary chores more effectively.

• Here is a table to assist you in calculating how much time you could consistently save with little gains.

Keep an eye out

• You want to be mindful of both your actions and your mannerisms.

• There are new tools and applications that can help you plan your day every day, but you can also try jotting things down.

• You fill out a five-minute survey every day with I Done This. These check-ins develop into longer progress reports that enable you to make sure you're proceeding at the appropriate rate.

Spot opportunities for improvement

Group your time into categories using a classic Boston Box with the amount of time spent and value on the two axes.

Based on your observations, you already have information regarding how much time was spent. Here are some standards for determining how beneficial a task is to your work:

• Does it add value to the company?

• Does my job description include it?

• Is it an investment in your own development?

• Do I get paid more if I do it very well?

Establish a hypothesis

• Invest excessive time in email. The average desk worker spends more than 30% of their day on email. That equates to one and a half days.

• Call yourself out. An average office worker checks their email more than 80 times each day and utilizes instant messaging 94 times per day. If you're doing this, it's challenging to focus.

• Multi-tasking. When subjects attempt to execute two or more activities at once, productivity can decrease by as much as 40%.

Change anything

• Change the location of your workplace. Try working in shared spaces or on the Underground, for instance.

• Attend fewer meetings or send a report by email in instead of going.

• Instead of spending an hour in a meeting, create consensus with an online tool like Tricorder.

• To increase concentration, take into account employing the Pomodoro method.

 Consider automated solutions

For straightforward jobs like data entry, bookkeeping, and tax preparation, there are many automated solutions emerging that can free up employees to concentrate on more imaginative, higher-value tasks. These are minor adjustments that have a major impact on productivity, far from ushering you into an AI winter where machines take over your workplace.

Employees' time is consumed so much by simple, routine tasks. Find out which low-value tasks take the most time after doing the time and motion research, and think about purchasing technologies that can relieve you of this burden.

Analyze the outcome

For one week, run your experiment. Use the same tools and make the same observations as before. Exists a development? Great. If not, try another approach. Repeat after me.

Working with time and motion study experiments for a few minutes per day and for around an hour per week can lead to a significant improvement in productivity.

Reference

The Science of Small Wins by  Stibbe M, (December 18 2018) 

http://blog.idonethis.com/how-to-do-a-time-and-motion-study-to-make-real-change

 Accessed-(1/08/2022)

http://blog.idonethis.com/wpcontent/uploads/2018/12/tumblr_inline_mzrhycbBcE1qhg0wt.png

Accessed-(1/08/2022)

https://nsdcsv.wordpress.com/2012/11/23/time-and-motion-study/

Accessed-(1/08/2022)